Websites · eLearning
The eLearning app allows you to easily upload content, define learning objectives, manage attendees, assess students’ progress, and even set up rewards. Engaging participants in a meaningful learning experience enhances their attentiveness and fosters heightened productivity.
Important
You can manage your eLearning content on the front end or the back end. The front end allows you to create content quickly from your website, while the back end provides additional options and allows collaboration. This documentation focuses on using the back end to create your content.
To get an overview of all courses, go to .
Click on a course card to edit the course on the back end. Click View course to access the course on the front end.
Click New to create a new course. In the form that opens, add a Course Title and one or more Tags to categorize the course and allow users to filter courses based on their tags. To add an image to illustrate the course, hover your mouse on the camera placeholder image and click on (Edit).
Four tabs allow you to edit your course further: Content, Description, Options, and Karma.
This tab allows you to manage the course content. Click Add Section to divide the course into different sections. Click Add Content to create content items. Click Add Certification to assess the attendees’ level of understanding, certify their skills, and motivate them. Certification is part of the Surveys app.
You can add a short description or information related to the course in the Description tab. It appears under the course title on your website.
In the Options tab, different configurations are available: Course, Access rights, Communication and Display.
Assign a Responsible user for the course. If you have multiple websites, use the Website field to display the course only on the selected website.
Prerequisites: Set one or more other courses that users are advised to complete before accessing the course.
Prerequisite Of: If the course has been defined as a prerequisite for one or more courses, this read-only field displays the course name(s).
Show course to: Define who can see the course on your website. Select one of the following:
Everyone: The course is publicly visible.
Signed In: The course is only visible to users who are logged in.
Course Attendees: The course is only visible to users who are already enrolled in the course.
Anyone with the link: The course can only be accessed via a direct link.
Enroll Policy: Define how people can enroll in the course. The choice of policy also determines which internal eLearning users can add, i.e., manually enroll, attendees via the Add attendees button or invite attendees to enroll via the Invite button.
Note
Internal eLearning users have either
OfficerorManageraccess rights.
Select one of the following:
Open:
Anyone who can see the course can enroll.
Any eLearning Officer or eLearning Manager can add or invite internal or external attendees.
On invitation:
Only people who have received an invitation can enroll in the course.
If the course visibility is set to Everyone, Signed In, or Anyone with the link, any non-invited person who logs in can request access to the course via the course page. Enter an Enroll Message to explain how to enroll, e.g., “Contact Responsible”.
Tip
The request creates a to-do assigned to the course’s Responsible user, allowing them to Grant Access or Refuse Access. The to-do is visible to the Responsible user and any eLearning Manager in the course’s chatter, and the Responsible user is notified via email. Either the Responsible user or an eLearning Manager can grant access, in which case the requestor is automatically enrolled in the course, or refuse access.
Only the Responsible user for the course or an eLearning Manager can add or invite internal or external attendees.
On payment:
This option is only shown if the Paid courses feature is enabled in the eLearning settings.
Anyone who can see the course can enroll in the course upon payment.
Any eLearning Officer can invite internal or external attendees to enroll in the course.
Only the Responsible user for the course or an eLearning Manager can add attendees. Payment is not required when an attendee is added in this way.
To set a course as On payment, a Product must be selected; only products set up with Course as their Product Type are available for selection.
Tip
To add or invite an attendee, the attendee must be an existing contact or created as a new contact. A person who creates a customer account on your website is automatically a contact.
Allow Reviews: Enable this option to allow attendees to like, comment on, and submit reviews for the course content.
Forum: Add a dedicated forum to the course. This option is only shown if the Forum feature is enabled in the eLearning settings.
New Content Notification: Select an email template to send emails to attendees when you upload new content items. Click on Internal link to access the email template editor.
Completion Notification: Select an email template to send emails to attendees once they reach the end of the course. Click on Internal link to access the email template editor.
Note
If the Mailing feature is enabled in the eLearning settings, it is possible to send mass mailings to people enrolled in a course via a
Contact Attendees button at the top left of the course form. The button is only
visible to eLearning Officers who also have User access rights for Email Marketing and to eLearning Managers.
Training: The course content appears as a training program, and the courses must be taken in the proposed order.
Documentation: The content is available in any order. Use the Featured Content field to define which content items are promoted on the course homepage.
This tab is about gamification to make eLearning fun and interactive.
In the Rewards section, choose how many karma points you want to grant attendees when they Review or Finish a course.
In the Access Rights section, define the karma points needed to Add Review, Add Comment, or Vote on the course.
Course Groups allow users to filter the All Courses dashboard on your website and find the course that meets their interests, needs, level, etc.
To manage them, go to . Click New to create a new course group. Add the Course Group Name, enable Menu Entry to allow users to search by course group on the website, and add tags in the Tag Name column. For each tag, you can select a corresponding color.
The following options are available in the eLearning settings. Go to , then enable the desired feature:
Certifications: Assess attendees’ knowledge and provide official certification of their skills.
Paid Courses: Sell course access directly through your website and track revenue.
Note
Enabling Paid Courses automatically installs the eCommerce module, which may impact your pricing plan.
See also
Mailing: Send mass mailings to keep all attendees informed and up to date.
Forum: Build a community space where attendees can ask questions and help each other.
To manage course content, go to . Click New to create a content item. Add the Content Title and any desired Tags, then fill in the required information in the different tabs.
Tip
You can also create new content from within a course. Go to , click the relevant course card, then click Add content at the bottom of the Content tab.
For each content type, provide the following information:
Course: Select the course to which the content item belongs.
Content Type: Select the relevant content type and provide the required information.
Responsible: Select the user responsible for the content item. By default, this is the user who creates the course, but another user can be selected.
Duration: Enter the time required to complete the lesson.
Allow Preview: Enable this if the content should be accessible to anyone.
Note
If the Content Type is Document, enabling Allow Download allows users to download the content.
Two read-only fields provide data about how often the content item is viewed:
# of Public Views: displays the number of views from non-enrolled participants.
# Total Views: displays the total number of views (non-enrolled and enrolled participants).
You can add the following content types:
Image: To upload an image, select Upload from Device, click Upload your file, then select the relevant file. Supported formats include JPG, JPEG, PNG, SVG, GIF, and WEBP. The maximum file size is 25MB.
Alternatively, to add an image saved on Google Drive, select Retrieve from Google Drive, then add the Google Drive link to the image.
Article: Articles are website pages that are customized using the website builder on your website’s front end.
With the Course selected, click the Go to Website smart button, then, at the top-right of the screen, click (Edit). Write the article’s content and customize the page using the website builder.
Document: To upload a document, select Upload from Device, click Upload your file, then select the relevant file. Only PDF documents can be uploaded.
Alternatively, to add a Google Slides presentation, Google Doc document, or Google Sheets spreadsheet, click Retrieve from Google Drive and add the Google Drive link to the file.
Video: Add the YouTube, Google Drive, or Vimeo link to the video.
Quiz: Open the Quiz tab to create a quiz.
Add a description for the content. This text is displayed in the About section of the content item on your website.
Click Add a line to add a link or a file that supports your participants’ learning. The resource appears in the course content on your website.
From this tab, you can create a quiz to assess your students at the end of the course.
The Points Rewards section allows you to assign karma points based on how many attempts are needed to answer correctly. To create a question, click Add a line, enter the Question Name, and add possible answers. Mark the correct answer(s) by selecting Is correct answer. You can also use the Comment field to provide additional information when an answer is selected.
Courses and content items must be published from the front end to be available to your audience. To access the front end, click the Go to Website smart button at the top of the course form or an individual content form.
A course and its content items are published separately:
To publish a course, access the main course page, then toggle the switch in the upper-right corner from Unpublished to Published.
To publish individual content items, click on an item to open it, then toggle the switch from Unpublished to Published.
Tip
When publishing a new course, publish the individual content items before publishing the course itself. Published content is only available to your audience once the course it is part of is published.
To unpublish a course or an individual content item, open the course or item, then toggle the switch from Published to Unpublished.
Note
Unpublishing a course renders the course and its content unavailable to your audience.
Adapted from the Odoo 19.0 User Documentation for DigitsCode customer support. © Odoo S.A. DigitsCode capabilities remain in the DigitsCode Capabilities category.
